Using a whiteboard camera is one of the easiest ways to improve meetings, classes, and training sessions—especially when people join online. But it’s not just about switching it on to get the best results. A few simple setup tips can make a big difference in how clear and helpful your whiteboard looks on screen.
Let’s walk through some super easy tricks to get the most out of your Whiteboard Camera, no matter what kind of room you’re in.
Pick the Right Spot for the Camera
First things first—where you place your camera matters.
The camera should face the whiteboard directly. Don’t place it at an angle or too far to the side. A good front-facing view helps people watching online see the whole board clearly.
If you’re using the Whiteboard Owl, the camera can be wall-mounted, ceiling-mounted, or even placed on a tripod. Just make sure it lines up with the board and stays steady.
Watch the Distance
Don’t place the camera too close or too far away.
If it’s too close, it won’t capture the whole board. If it’s too far, the writing might appear small and difficult to read.
For best results, place your whiteboard camera 7 to 16 feet away from the board. This is the ideal distance where everything aligns perfectly within the frame.
Light Up the Room the Right Way
Good lighting helps your camera do its job better.
Avoid placing lights directly above the board. Such placement can create glare or shiny spots that block the writing. Instead, use soft, even lighting that spreads across the room.
Also, do not let strong sunlight directly hit the board—close the blinds if needed. Better lighting means a clearer image for everyone online.
Use the Magnetic Tags Properly
If you’re using the Whiteboard Owl, it comes with magnetic tags. These small corner pieces help the camera understand where your board starts and ends.
Stick them in your whiteboard’s four corners and ensure they’re flat and visible.
This helps the software know exactly what to capture, making your notes appear clearer and sharper for remote viewers.
Make Sure the Writing Is Big and Bold
Even the best whiteboard camera can’t do much if the writing is too small or light.
Use dark markers (preferably black or blue) and write in large, clear letters. Avoid using light colors like yellow or green—they’re hard to see on screen.
Try to write in the center of the board and move left to right as you go, just like reading a book. This format helps people follow along easily.
Don’t Stand in the Way Too Much
With Owl Labs’ special “presenter transparency” feature, you’ll appear see-through when standing in front of the board—but it still works best if you move around a little.
To avoid blocking your writing while explaining, try to stand to the side. If you do need to point something out, step back afterward.
This way, the whiteboard stays visible, and online participants won’t miss a thing.
Test Everything Before the Meeting Starts
It only takes two minutes to check if everything looks good.
Turn on your whiteboard camera, see what the image looks like on your laptop, and do a quick mic check to see if you’re using a full video conference system.
Fix camera angles, adjust lighting, or clean the board if needed. This small check saves you from bigger problems during the meeting or class.
Get Help from the Right People
If you’re unsure which camera to use or how to set it up, ask an expert.
Evig, an audio video solution provider in Dubai, is the official distributor of Owl Labs in the UAE. They can help you choose the right tools and even guide you through the setup.
Evig helps you get everything working smoothly, from classrooms and boardrooms to training halls, so your sessions run without stress.
Final Thoughts
Setting up a Whiteboard Camera doesn’t have to be hard. Pick the right spot, use good lighting, write big and clear, and give everything a quick test before you start.
These small tips can help your meetings and lessons feel more organized and engaging—especially for people joining remotely.
And with help from Evig, an audio-video solution provider in Dubai, you’ll always have the right tools and support to make it all work perfectly.
